Best forOne connected workspace
THE SIMPLE VERSION
What is Notion AI?
Notion AI works where teams keep pages, databases, tasks and projects. It can draft and edit text, search approved workspace sources and connections, capture meeting notes and run repeatable work through agents. That breadth is valuable, but only when the workspace is organised and its permissions are sensible.
✓ A good fit if you want to…
- Want notes, projects and AI in one place
- Need search across an organised workspace
- Will review permissions before connecting sources
– Choose another tool if you…
- Only need a simple personal task list
- Do not want to move work into Notion
- Need zero-retention AI on a low-cost plan
YOUR FIRST 10 MINUTES
Start in three steps
- 1Choose one safe pageStart with non-confidential material and check who can open it.
- 2Ask for one useful resultSummarise the page and list decisions that still need a person.
- 3Open every sourceCorrect the answer before sharing it or turning it into tasks.
TRY THIS FIRST PROMPT
Summarise this [project page] into decisions, open questions and next actions. Link each point to its source and do not invent missing information.
POPULAR USES
What can it help with?
PLANS
Free or paid?
A personal workspace with a limited trial of Notion AI features.
Best for testing the workspace before moving real work.The main AI workspace, including Agent, AI Meeting Notes and Enterprise Search features.
Best for teams that will use AI across organised work.Business capabilities with advanced governance and zero data retention with LLM providers.
Best for managed or sensitive organisation use.✓Free is enough if…you only want to test a few AI actions and are not yet building a connected team workspace.
+Consider paid if…your pages, projects and approved sources already live in Notion and the AI saves time every week.
*US public per-member prices checked on 24 August 2026. Plus is $10/member/month but lists trial AI; annual discounts, taxes and Custom Agent credits can add or change cost.
GOOD TO KNOW
Safety and privacy
No training by default
Notion says it and its AI subprocessors do not train on customer data by default; an optional AI LEAP programme is separate.
Retention differs by plan
Notion lists 30-day LLM retention on regular plans and zero retention for Enterprise.
Permissions still matter
Do not let search, meeting notes or agents reach files and conversations their users should not see.
STILL CHOOSING?See the important differences side by side.
OFFICIAL EVIDENCE
Sources and freshness
We use official product and help pages for plan, access and privacy claims.
- Agent, search, meeting notes and workspace features
- Free, Business and Enterprise routes
- Training, retention and permission safeguards